Georgia AIM Resources
This page provides links and resources for members of the Georgia Artificial Intelligence in Manufacturing coalition.
(For more details on GeorgiaAIM’s history and scope, download the Georgia AIM FAQ Guide.)
Index
Quick Links:
File storage/sharing available to coalition members. Use this form to request access.
Used by coalition members for reporting purposes. Questions? Contact Camille Cowans.
Used to track contacts across the coalition; some licenses available. Contact Ryan Scott.
Used for collaborating across the coalition. Want to use this for your project? Email Kristen Morales.
PROJECT MANAGEMENT
Daily Reporting:
Used for reporting daily/weekly activities for each project.
Guides and Videos
Links marked with an asterisk (*) denote videos.
Smartsheet
- Intro to Smartsheet* (18 mins)
- Smartsheet Ecosystem Presentation
- Smartsheet Calendar Tutorial* (6 mins)
- Enhanced Notifications
- What Happens When Tagged
Quarterly Reporting
- Quarterly Survey tips
Personnel Essentials
Access forms for personnel updates and other lists showing those associated with Georgia AIM.
Quarterly Reporting:
The quarterly report (survey) is provided by the Purdue Center for Regional Development. To streamline the reporting process, we have shifted from Smartsheet to Qualtrics. Qualtrics is the same platform used by the Purdue Center for Regional Development (PCRD). The aggregated data will be submitted to the Economic Development Administration (EDA) by the Community Engagement Project Governance team.
Semi-Annual Reporting:
FINANCIAL RESOURCES
Expense reimbursements: To submit expenses related to Georgia AIM projects (such as mileage), use the Georgia Tech Workday system (GaTech employees) or email Melissa Buchanan with questions.
CHECKLIST FOR PROJECT LEADS
Activity Tracker Updates: Are you making regular updates to the Activity tracker, ideally on a weekly or at least monthly basis?
Metrics Meetings: Schedule a Metrics Meeting at least twice a year. You can schedule a meeting here.
Reporting Requirements: Be sure you are keeping up with reporting duties, including Quarterly and Six-Month Reports.
Event Calendar Posts: Post any upcoming project events on the Georgia AIM Event Calendar.
Dropbox and Directory Updates: Upload your reports and other Georgia AIM artifacts to your project Dropbox folder, and ensure you are updating the Directory with any new hires supporting Georgia AIM.
ADDITIONAL RESOURCES
Dropbox File Storage
Dropbox allows us to store and share files. We request that all coalition members store content related to Georgia AIM in their project folders (that only they have access to). The Enterprise Innovation Institute (EI2 ) project management team will also share content on Dropbox via the “General” folder.
Do you or a team member need access to Dropbox? Please fill out our Dropbox Access Form. (View the aggregate form.)
Project Plan
For more details on the Grant Administration Plans (GAPs) and metrics/goals, view the Georgia AIM Project Plan via Smartsheet.
MARKETING & COMMUNICATIONS
Request a story or photos
COMMUNITY ENGAGEMENT
When planning an event, we ask that you collect certain demographic information from participants.
- The bubble will turn orange and this will open a calendar submission form.
- Enter as many event details as possible. Using this form will also alert Georgia AIM’s Community Engagement Manager and Marketing Strategist, who will reach out for additional information, if needed.
- To further identify your event, add the color that corresponds with your project.
Feeling nostalgic? You can access the 2024 calendar here and the 2025 calendar here.
Social Media